Applications for the College of Arts & Sciences Travel Awards may be submitted online November 1-December 1, 2010. Awards are usually in the range of $300. Preference will be given to students who have not previously received a Travel Award and for travel during the academic year 2010-2011 (August 1, 2010 -July 31, 2010).
Travel Award winners must provide documentation of their presentations in the conference program following their return from their travels. Travel and lodging receipts are not required.
Please observe the guidelines below:
1. Departments will announce the competition and set an internal application deadline and any specific department requirements.
The College does not require a letter of recommendation from faculty; however, students may include a letter in their application if the department requires it.
2. Students will apply here beginning November 1, 2010:
College Travel Award Application or https://coas3.coas.indiana.edu/coasadmin/CICada/TravelGrants/TravelGrantsApplication.cfm . A sample travel award application is provided online here or http://college.indiana.edu/graduate/office/awards.shtml#s5
3. If a department requires a recommendation letter, the student is responsible for contacting the faculty member and providing faculty with the student’s network username here:
Faculty Submits Recommendation Letter or https://coas3.coas.indiana.edu/coasadmin/CICada/TravelGrants/SubmitRecomLetter.cfm
4. Departments will send the names of faculty to be added or removed from the department's access to view student applications to the College Graduate Office, coasgrad@indiana.edu, by December 1. Once a department’s internal deadline or the College’s deadline of December 1 has passed, the department review committee will internally view and rank the applications with an endorsement of 1,2,3 or Unranked for each applicant. Departments should then nominate up to three applications indicated by a 1,2, or 3 ranking to the College review committee no later than December 5, 2010 . Only three student applications are eligible for College review. Please do not double rank nominations. For example, do not rank all three students forwarded as 1 rankings nor two students with a 1 ranking and one student as a 2.
Departments View, Rank, Endorse, and Check Awarded and Denied List of Applications or https://coas3.coas.indiana.edu/coasadmin/cicada/GraduateOffice/GraduateOffice.cfm
To View
Select either of the links above
Select "Travel Awards"
Select “List of Applications”
Select the University ID of the student’s application the department would like to view
To Rank
Follow directions for viewing applications
· Departments must rank all applications to indicate they have reviewed the application. When the department enters U,1,2, or 3 the status of the application will automatically change from “S” ( pending) to “R” reviewed. If the code remains as “S it will be assumed that the department does not wish to review this application.
The departments ranking categories are:
· U - unranked ( not forwarded to the College competition)
· 1,2, or 3 rankings are forwarded for the College competition and ranked in order of preference.
5. After December 5, the College committee will review your department’s top three nominations.
6. The College will notify each of your department’s applicants as well as the graduate secretary and the director of graduate studies by e-mail with the results (awarded or denied) of the competition by December 31, 2010.
If you have questions regarding the travel award competition or the application process, please contact NaShara Mitchell at 856-3687 or coasgrad@indiana.edu
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